Best Ways To Send Business Mail
Choice Of Speeds
Business mail is offered at 3 different rates, economy, second class and first class. This is significant as some companies for whom speed is not of the essence, can save a lot of money by opting for the cheapest option.
There are a few options available to how your mail is presented to the Royal Mail. If you do not wish to sort through the various correspondence and packages, this can be done for you. Otherwise mail that is machine-readable can cut costs by some margin. At the end of the day this is a matter of convenience over cost.
Franking business mail offers many advantages, both financially and procedurally. Any company that wishes to streamline their operation and present themselves in a professional manner would be well served by franking their own mail.
Advantages Of Franking Business Post
By franking your own mail a business can save a huge amount of time and not be tied to the hours of a mail company. Another benefit of self-franking is being able to re-credit your account as you go, meaning you will never run out of stamps. In fact the whole procedure can be done from the convenience of your office.
The discounts available to those that frank their own mail are well known but just how much of an advantage this can be is not always fully appreciated. The larger the operation, the more money a company can save, sometimes running into the many thousands. In fact you can even claim VAT back on your transactions if you use a SMART franking machine that provides access to RM VAT products.
You can see how much money a franking machine could save you in the calculator below:
How much could you save with a franking machine?
Enter the number of mail items sent per day
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For companies that deal in large amounts of packaging, the presentation of their mail is vital to their success. For many, the main interaction with their clients will be via mail so printing professional looking logos and packaging is as important as a competent customer service or efficient mail room operation.
Custom printing and packaging can be used much like any other method of profile enhancement and with a little creativity, the day to day process of a business can serve as its main source of advertisement.
Whether a package needs a special delivery, recorded/signed for or international services, franking your own mail can be easily utilised in the running of a well organised business. In fact the whole postage process from start to finish can be tailored to your needs, from packaging to the method of delivery itself.
Price Efficient Stamping
Business stamps can be a huge cost to a company that deals in large amounts of post and as such the need to correctly judge the pricing of business stamps is great. Over the course of a year, over-stamping is thought to cost some companies many thousands of pounds. By franking your own mail you can accurately adjudge the cost of each package and cut costs accordingly.
The problems of inaccurate business stamping do not end there however, at the other end of the scale is under-stamping, something that is probably even more damaging to a company. The Royal Mail used to retrospectively charge the sender of the package any difference in price but now expects the recipient to make up the costs themselves with a handling fee on top. This is both inconvenient for your clients and appears unprofessional.
Business post can be difficult to track over the course of a tax year, by franking your business post, a franking machine can track each and every package allowing a company to accurately claim full expenses on their tax return.
No one franking machine fits all in the business world. This means choosing the franking machines to compare that are best suited to your business needs can be more than a little frustrating. A franking machine is a major purchase for any company so taking a little time to research the right machines will pay ultimately pay off.
By filling in our simple to use web from, you can compare the right machines and equipment for your requirements. It should take no longer than a minute and can save you hours of blindly surfing through sales pitches and misinformation.